Collaborative and Mediated Divorce Workspaces

Divorce matters, by their very nature, are uniquely private. Often they can be quite complex and involve large documents and multiple parties. In these cases, attorneys, child specialists, accountants and life coaches have found Lockbox to be an essential tool in facilitating private communications enabling secure document sharing between very controlled parties.

Collaborative and Mediated Divorce

The United States and other countries around the world are moving towards a more cost effective, negotiated divorce process that minimizes the potential for confrontation by calling on alternative dispute resolution methods such as collaborative divorce and divorce mediation.

In order for the divorcing parties to be more open to peaceful settlement, there needs to be full disclosure of issues relating to the financial, emotional and parenting aspects of the partnership.  To do so, highly personal information must be prepared and shared by interdisciplinary teams made up of attorneys, child specialists, accountants and life coaches. The success of mediated and collaborative divorce is reliant on the divorcing parties’ willingness to commit and trust in the process, so it is vital to protect the privacy of both parties and keep all that is shared within the divorce safeguarded and secure.  

Information security is an integral part of the process – what’s more, client/attorney privilege  and HIPPA guidelines legally and ethically demand confidential information is kept private.  The heavy reliance on email  and the electronic storage of documents requires stringent web security technology in order to safeguard the confidentiality of divorce documents.

Leading divorce specialists  are now embracing Lockbox as a tool that assures the absolute protection of highly personal information divulged during the course of divorce despite it being shared, analyzed and reference among several teams of professionals.

Lockbox uses federally approved encryption to store and share files – such as financial records, child psychology reports and divorce decrees - of any size in its cloud-based environment. Access to the Lockbox portal is permission-based and any time any information is uploaded, downloaded or distributed it is recorded. Lockbox ensures all information is kept private and prevents misdirection and unauthorized access or dissemination.

Lockbox Workspaces

Divorcing parties and their advisors have found Lockbox private workspaces and client portals an extremely convenient, safe and reliable way to exchange confidential information.

The professional team of attorneys, child specialists, accountants and life coaches value the way Lockbox can save time when dealing with clients. Instead of attaching documents to emails with the associated risk of inadvertent disclosure, they can simply be added to the relevant workspace ("dropped in their box"). All activity in a workspace is monitored, so all parties get notified when new content appears and when documents have been read. These notifications and receipted delivery features are particularly important in shortening the review cycle on urgent matters and reducing delays when exchanging large files.

From the client's perspective, a secure client area is a value added service provided by the law or mediators firm. Clients appreciate the strong security and privacy that Lockbox workspaces provide. Clients also find it useful to have a single place for finished matters and the latest version of ongoing matters, instead of always having to plough through emails to find documents.

Summary

Lockbox provides a simple but powerful way to partition complex matters from different parties. For example, in more complex divorce cases each divorcing party communicates separately with their team as well as with one another via their collaborative professionals. In each case, different Lockboxes ensure that only the appropriate people get to see and exchange information on a particular matter.

Likewise, in more complex cases, Lockbox can also help with chain of custody of documents by leveraging Lockbox's ability to do tracking, notifications, signed receipt, receipted delivery, guaranteed delivery and non-repudiation.

More Information

Please contact us for more information.